SSDE enrollment can be used by students defending at any time during the summer sessions. If the student has completed the thesis/dissertation by the beginning of the fall or spring semester and is defending early (i.e., within the first three weeks of the semester), he/she can request Qualifying for Start of Semester Defense Exception (SSDE 1 cr). The advisor must insist on enrollment/registration at the beginning of any semester when he/she is actively working with the student. Summer registration is not required unless the student is taking the preliminary exam or defense during a summer session. This means that any student working on his/her degree (including working with his/her advisor on the thesis, dissertation, or project and report) should be registered for the minimum of 3 credit hours/semester of the appropriate "research" course. Therefore, faculty should make sure that all students attending their classes are registered in those classes by end of the first week of classes (i.e., by the end of the formal add period). Students who are not admitted and enrolled by the census date are not included in the official data submitted to the state. Therefore, graduate students need to be enrolled prior to the University census date for the semester. The official university enrollment data are the census date data. Accuracy in reporting enrollment data is critical to Virginia Tech.
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